150+ Best Chief Guest Invitation Wording Ideas

It happens that several functions are being conducted in a college or university o any company. Some special guest/speaker will be invited as chief, and he/she will deliver the welcome address. There are several events for several purposes.

The Chief Guest will be invited to the college with a request letter submitted to the concerned person. Some colleges will call chief guests for their conference at National Level or International Level.

Some may call for their annual day function or sports day event. A graduation day function is also an important event for which the chief guest will be contacted.

If you are the one who arranges a function and needs to call a chief guest through a request letter inviting him/her, then the Chief Guest Invitation Wording Ideas below will be more helpful to you.

Table of Contents

What To Write In A Chief Guest Invitation?

Ask your to-be guest politely to be a chief at the party
Let them know why you chose them
Mention the details of the function
Mention the venue for the function

Chief Guest Invitation Wording Ideas

It is always seen that whenever there is any particular occasion or event, the event coordinator invites a chief guest to make the evening more glamorous. The chief guest is expected to give a short speech at the event.

The chief guest is invited to the functions by sending a letter or an email to a concerned person. Some colleges and universities invite the chief guest to the sports day or annual day functions to encourage the students’ confidence.

However, sending an invitation wording to the chief guest needs to be more than perfect in every way possible. Coming up with the invitation wording ideas is tricky. So to help you out, here is a list of some of the Chief Guest invitation wording ideas.

Amazing examples for Chief Guest invitation wording.

Dear (chief guest’s name), My name is (insert your name) from (your college/organization). In celebration of Women`s day, we`d like to have you as our special guest for our event. It will be held on (insert date) at (insert location). The event starts at (insert time) and ends at (insert time). Attached is the program for the event to serve as your reference.

Dear [Chief Guest Name], In celebrating [World Wellness Day], we are privileged to welcome you to the evening party as our chief guest to this special event. The party will be held at the [Hilton Hotel] on [Saturday, 12 July 2019].

Dear honorable chief guest, [host name] would like to extend her cordial invitation to a [theme] Tea Party. [day of week], [date] at [time] in the afternoon. Hosted at her home [address]. Fine teas will be brewed, and delicate finger sandwiches shall be enjoyed.

I am writing to inform you regarding the farewell party of the MPhil biochemistry batch 2013-2014. The management has decided on the date 20^th December 2016 on Friday. We will be eagerly looking for you.

Respected celeb, It will really be a great pleasure to have your warm presence at _______ (the venue). We will be honored if you come to our party, and our party will be delighted with your auspicious presence.

Dear celeb, we are arranging a basketball tournament at our university. Students are taking part with much enthusiasm. Your kind presence as a chief guest will make the evening glamorous at this auspicious moment.

Invitation Wording to Chief Guest for Annual Days/Functions

Respected Sir, Our college is going to conduct its annual day on ________ [Write the date of a function here]. In this connection, we cordially invite you to our 23rd annual day and make it a special day for our college students/staff/management.

Respected Sir, as we are celebrating the annual day, your presence is highly expected. Please remain present at the mentioned venue and oblige us. We will be waiting for you.

Respected sir, Our school is organizing its Annual Sports Day on 30th November, 20XX. Your gracious presence will act as a catalyst and inspire us all. You are requested to hand over the prizes to the budding sportspersons of the school on our school grounds at 2 pm.
Kindly confirm your availability by 20 November.

Dear (GUEST name), We are honored and pleased to invite you as our chief guest to the annual gathering dinner that will take place at the [Hilton Hotel] on [Saturday, 12 July 2019]. Having you with us on this particular occasion would be a huge privilege.

Dear sir, as we celebrate our annual day, we request you to be our chief guest and oblige us. As our chief guest, the audience will look forward to hearing a small speech from you within the event’s spirit. A ten to fifteen minutes speech would be perfect. Everyone is thrilled and excited to listen to your thoughts and take on this occasion.

Respected Sir, I am writing to request your honorable presence in gracing our school’s annual day celebration on May 17, 2013. We would be most honored if you can be our event`s chief guest and present a short speech in conjunction with the event.

Dear sir, at our college’s annual, Students are enthusiastically participating. Your kind presence as a chief guest will make the evening glamorous at the auspicious moment. Kindly make out some time and appear as an honorable chief guest between us.

Dear Sir / Madam, Next month, we will have a school event about investing and knowing you as a prominent and successful person in the area; we would like to invite you to speak. Please confirm your availability so we can finalize our program.

Invitation Wording To Chief Guest for Attend an Events

Dear Sir, Hope to find you in good health condition. I am writing to inform you regarding the basketball tournament of 2013-2014. The organizer has decided on the date of 20th December 2016 on Friday.

Respected sir, as we have called for an important event at our university, we cordially invite you to this event. Kindly make out some time and appear as an honorable chief guest between us. This will enhance the privilege of our event and make the event more sophisticated.

Dear Sir is to humbly invite you as our esteemed chief guest at the inaugural ceremony of (School/Institute name) on (date and time). We initially started from a coaching academy to facilitate the students; after continuously delivering successful results, we expanded our services to 3 (more/less) different areas in the city.

Respected celeb, assessing the outgrowing needs for education, we decided to set up a proper school where students will be provided with high-quality education standards and learn in a competitive and challenging environment. Your graceful presence at the inaugural ceremony as the education minister will be a source of inspiration for the youth. Kindly accept our invitation.

Dear Sir, we are glad to inform you that we are arranging a college day at our college. We would be most honored if you can be our college day’s chief guest and deliver your keynote address to the gatherings. We look forward to hearing your positive confirmation of our college day invitation.

Dear chief guest, On the auspicious occasion of the Golden Wedding Anniversary of my grandparents, I invite you to the grand dinner at my residence. The dinner is scheduled to be on 18 March at 8:30 pm. Kindly confirm your presence by 15 March.

Dear Sir, It will really be a great pleasure to have your warm presence at the grand event at our house. We will be honored if you come to our party, and the party will be highly delighted with your auspicious presence.

Respected chief guest, I now inform you to join my house premises 2 Kha 4, Jawahar Nagar, on 10th March 2017 from 11 pm. Hope you will be able to put in some time and can join the party. And I hope that you will provide me with a positive response. Your presence matters to my family and me.

Are you planning a more formal Business party? We have classic business party invitation wording ideas, too.

How To Invite a Chief Guest For An Event?

Begin the letter with a warm greeting.
You can explain your relationship with the chief guest or why you are interested in making him/her your guest at the event.
You can briefly explain to him/her about the event you want the chief guest to attend.
You should be thankful enough in the letter and explain your strong desire and how much you want his/her presence at the event.
You can send him/her a letter one week before the event to make him/her arrange all the plans periodically.

Invitation Wording to Chief Guest for Opening Ceremony

We are honored to extend our heartfelt invitation to you as the Chief Guest for the grand Opening Ceremony of [Event/Occasion]. The event marks a momentous occasion for us, and your esteemed presence will add immense value and grace to the proceedings.

We cordially invite you, esteemed [Chief Guest’s Title], to grace us with your presence as the Chief Guest at the grand Opening Ceremony of [Event/Organization Name]. This ceremony signifies a momentous milestone in our journey, and your esteemed presence would undoubtedly enhance the occasion’s significance.

We extend our heartfelt invitation to you as our esteemed Chief Guest for the momentous Opening Ceremony of [Event/Organization Name]. This ceremony signifies a remarkable milestone in our journey, and we genuinely believe that your esteemed presence would greatly enrich the significance of this occasion.

It is with great pleasure and honor that we extend this special invitation to you, inviting you to grace us with your esteemed presence as the Chief Guest at the highly anticipated Opening Ceremony of [Event/Organization Name]. This ceremony holds immense significance as it represents a significant milestone in our journey, and your participation would genuinely enhance the value and grandeur of the occasion.

We hope this letter finds you in good health and high spirits. On behalf of [Event Organizing Committee/Organization], we are delighted to extend our warm invitation to you to grace us with your esteemed presence as the Chief Guest at the Opening Ceremony of our upcoming Concerts and Music Festivals.

[Organization/Institution’s Name] takes immense pride in hosting this annual extravaganza that celebrates diverse cultures and traditions. The festival brings together participants from various backgrounds, showcasing their talents and promoting unity through artistic expression. With your esteemed presence, the Opening Ceremony will be elevated to new heights, inspiring participants and attendees alike.

The extensive list of All Invitation Wording ideas covers over 501+ All Parties, Events, and related Businesses. Also, We Crafted Catchy, Ready-made Invitation Card Canva Templates for you.

😍 Want To Read More, Explore 👇 This Article

💌 Grand Opening Invitations

💌 Pinning Ceremony Invitation

🍽️ Cooking Party Invitation

🤝 Meeting Invitation

⚽ Sports Event Invitation

Faqs For Chief Guest Invitation Wording…

What is a chief guest?

A chief guest is an honored individual invited to attend an event or function as a special guest. They usually hold a prominent position or have achieved significant accomplishments in their respective fields.

Why is it essential to have a chief guest at an event?

Having a chief guest adds prestige and importance to the event. The presence of a distinguished individual can inspire and motivate the attendees, and it also helps to attract more participants and media attention.

What should be included in the chief guest invitation wording?

The chief guest invitation wording should include a formal greeting, an introduction of the event and its significance, an expression of honor and respect towards the guest, the event details (date, time, and venue), and a request for their presence.

Additionally, mentioning any specific roles or responsibilities the guest will have during the event is a good idea.

What should I do if the chief guest declines the invitation?

It’s essential to be understanding and gracious if the chief guest declines the invitation. Express your appreciation for their consideration and tell them you understand their commitments.

If possible, you may inquire if they would be available for future events or suggest alternative ways they can contribute or support the event.